If a supplier other than the lowest price is selected, a justification is required to indicate the specific rationale. Analysis of pricing information provided by the vendor. For construction, operations, and maintenance projects (see full list in sidebar), email 2.51 Project Directors are responsible for ensuring that the bid list is consistent with the intent of the policy to encourage use of a diverse vendor base that is subject to competition from qualified new vendors. WebPresident Bollinger announced that Columbia University along with many other academic institutions (sixteen, including all Ivy League universities) filed an amicus brief in the U.S. District Court for the Eastern District of New York challenging the Executive Order regarding immigrants from seven designated countries and refugees. If additional information is required, Purchasing will inform the Project Manager or Project Administration of the required documentation. 19% of Columbias incoming undergraduates receive the Pell Grant, a Federal Grant reserved for the students with the highest need in the country. 3.81 Expedited and emergency projects will require the Director and AVP review and signed approval of the bid list or directed source as indicated above. Approval to proceed with vendor and work signed by Facilities AVP level officer or the equivalent. Among other things, the brief Due to space limitations, Housing cannot provide alternate storage for any furniture. Make an inquiry via cufaphelp@columbia.edu or call 212-854-6679 (for Morningside, Manhattanville and Baker Athletics Complex only*). 4.60 Transmittal of Supplemental Information. Specifically, OCP supports the university by: Addressing all contracting and procurement needs. Columbia University Irving Medical Center, Columbia University and CUIMC-specific safety and compliance guidelines. Learn more about how we work with vendors. The Purchasing Office is responsible for reviewing construction procurements for compliance with purchasing procedures and for issuing the Purchase Order or Change Order for the procurement. 2.15 Opportunities to bid on work should be distributed on a routine basis to all firms on the Task Order Agreement list based on their trade, specialty and the size of project. The final bid summary will contain an audit trail illustrating how any dollar amounts were interpreted and leveled. Due to space limitations, Housing cannot provide alternate storage for any furniture. University officials will review information on each prospective vendor and will notify the applicant if there is a need for the type of service the vendor provides. 2.21 Project Managers should seek competitive proposals for Task Order Agreement work as outlined in the Bid List Preparation section of this policy in order to encourage efficient utilization of manpower and material usage as well as provide an opportunity for bidding diversity and compliance with MWL objectives. Contracts of $250,000 or more are required to employ a formal proposal process. 1.23 Task Order Agreement Vendors will be pre-qualified and will execute contracts with Columbia University for a stated term and stated rate structure. OMB Circular A-110 contains the uniform administrative requirements for institutions of higher education, hospitals, and other non-profit organizations with Federally-funded grants or cooperative agreements. 1.36 There will be a periodic review as determined by the Vendor Qualification Committee to assess projected demand for qualified vendors defined by trade and specialty where the need for additional vendors will be reviewed. WebProspective vendors should make an initial inquiry with the University. It is important that when comparing prices to determine fair and reasonable pricing that the evaluation of the goods and services must be evaluated using the same criteria for each supplier. It is important to note that when requesting quotes from potential suppliers, they must be presented in writing on the companys letterhead. Once the bids are leveled and bids are substantially equivalent, a final bid summary will be proposed. WebCompetitive Procurement. Typical qualification terms of two to five years (or other duration determined by Purchasing and the Vendor Qualification Committee). The total dollars awarded to date will be provided based on purchase orders written for the same time period. The supporting document for these purchases is completed during the Purchase Requisition process in ARC. Bids must be unsealed in a manner consistent with the specifications included in the proposal and contract(s) awarded to the qualified supplier(s) with the lowest price. All contracts in excess of the simplified acquisition threshold,which is currently $100,000 under 41 U.S.C. We are continuously renovating, building upon, and improving CUIMC's historic campus as a center for excellence and healing. Notification should be sent within one week of the award decision and approval of the requisition for a Purchase Order. Part 200 (Uniform Guidance), as well as any additional regulations or procedural formalities required by the contracting agency, as specified in the Notice of Award. Vendor Information Awarded Contracts Columbia Downtown; Columbia Northeast; Fairfield Emergency; Florence; Kershaw; Lancaster; Marion; All Locations; Jump back to top of page. If there is a product recall affecting any Deliverables, SUPPLIER shall promptly send a written notification of recall including instructions for Acquisition of Software All requests for software, including upgrades, must be submitted to the respective ITG technical support specialist. 1.38 Vendor Qualification Committee meetings for vendor qualification will occur on a quarterly basis or as needed to meet the Facilities Groups requirements. 4K followers Columbia University - School of International and Public Affairs A current version of these provisions as of the date of publication of these Guidelines is provided in Appendix 2 of the Purchasing Guidelines, Special Terms and Conditions, Federal Acquisition Regulations. The supporting documentation for these purchases is completed during the Purchase Requisition process in ARC. As competitive sourcing provides a basis for determining price reasonableness, when competitive sourcing does not occur, it is necessary for a sole/single source process to also include documentation for price reasonableness. Prior Approvals, Allowability of Costs, and Effort on Sponsored Projects. Archived solicitations and awards will still be availble for public inspection on this website. pricings found in published journals, advertisements, internet sites and auctions, multiple solutions are available that will fit the need, multiple suppliers can provide the same solution, there is a requirement to determine the best value of the suppliers available solutions, products/services for the project cannot be clearly specified, different skills, expertise and technical capabilities are required from the suppliers, lowest price is not the determining criterion for awarding the contract, final pricing is negotiated with the supplier. After proposals are received, evaluated, and negotiated the contract(s) can be awarded to the supplier(s) presenting the best combination of price, delivery, compliance to specifications, the capacity to perform, and quality of service. Generally Task Order Agreements will have; 1.31 Purchasing will be responsible for maintaining the Vendor Qualification process in close consultation with the Facilities groups. WebVendors Members of the Columbia University Facilities and Operations team work with a wide variety of vendors covering construction, maintenance and other industries, WebICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks the services of a 4.72 Late Bids must be time stamped, noted as late and filed in the project folder. 9.10 The Project Manager will input the information into the appropriate University system (i.e. Center on Global Energy Policy at Columbia University | SIPA Research to Power the Future of Energy The premier hub and policy lab for global energy thought leadership, led by the Center on Global Energy Policy at Columbia University School of International and Public Affairs. A technical evaluation, if possible should be performed for each proposal. The Columbia University policy on competitive procurement provides guidance to ensure that all procurement activity meets applicable regulatory At a minimum, the bid price should be compared to in-house estimates or past prices paid for the same or substantially similar item(s). Fax or email proposals will be allowed only for emergencies or for Competitive Task Order Proposals and other work as specifically defined in the Purchasing Policy. To view the full job description, please click link Finance and 3.12.2 All vendors submitting Task Order proposals must be treated equally in all respects, including but not limited to the proposal due date and time, the information provided and access to the project site if appropriate. The corporate card is managed through billing to cardholders, who directly pay the corporate card bill and are reimbursed through the Universitys employee expense reimbursement process. Safeguarding information includes that confidentiality is upheld during conversations between peers, colleagues, consultants, temporary associates and general conversations both in and out of the workplace. Executive Director of Accounts Payable The specific thresholds related to these competitive sourcing efforts are as follows: *Note: For all transactions that require Competitive Procurement, the School or Departmental business owner must consult with Purchasing once a Scope of Work and Bid Prep form has been drafted. All RFPs should include both standard University requirements and requirements specific to the product/service being sought. WebThe office is dedicated to providing ethical, customer-oriented service and implementing best practices in every procurement. WebColumbia University SAT Requirements Many schools say they have no SAT score cutoff, but the truth is that there is a hidden SAT requirement. RFIs can request information relating to: Products or services that can be obtained from only one person for firm, Competition is precluded because of the existence of patents, copyrights, confidential processes, the proprietary information, or other such condition, When competitive bids are solicited and no responsive bid is received, Continuation of work within the same fiscal year and bidding or placing work with another vendor would disrupt business, Need for specially designed replacement parts or specialized technology, Due to the nature of the scientific research, the required good(s) and/or service(s) are only available from a specific supplier, Comparison of previously proposed/purchased prices for the same or similar items. WebPurchasing (new purchases only) These instructions are only for new purchases. 1.11 Vendor Qualification is intended to provide information to facilitate the selection of vendors, assure vendors meet minimum Columbia University requirements, assist in Minority Women Local (MWL) utilization, provide a pool of new vendors for diversification of the vendor list, expedite the bid list approval process and reduce Columbia Universitys liability. Note: The intent of Competitive Task Order Proposals is to provide opportunities to Qualified and MWL vendors who are not Task Order and introduce competitiveness to the task order process. Adequate documentation must be prepared at the earliest possible time following such occurrences. If a Task Order vendor is not used, the work must be bid. Documentation of each submission / calculation (original bid, rebids and leveling) is to be filed and submitted with the request for approval. Work awarded without a written proposal will be audited post award utilizing the Vendors and the Facility Management Groups documentation. 6.30 When the Facilities Manager responsible for the bid summary and recommendation is indicating that a bidder other than the low bidder is to be selected, the reasons are to be documented in the Recommendation to Award memo. 1.24 Approved vendors will be available to perform work for dollar values that are based on their financial qualifications. 1.12 Vendor Qualification is intended to be an informative process that establishes a vendors area of expertise, services and product line. Procurement Procedures: Orders should be placed through the punchout. Please reference the Request for Proposal Guidelines below for template examples and process guidance. Purchasing will work with the School or Departmental business owner in ensuring the aforementioned process is completed in accordance with applicable Federal guidelines and regulations. WebThis policy responds to all applicable Federal procurement laws and regulations, including but not limited to Uniform Guidance CFR 200.320 - 200.326 and the Federal Acquisition WebICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks the services of a Finance and Administration Director in Zimbabwe. You will then be able to log in to the catalog and search for your quote number for purchase. In the event the goods and/or services procurement does not require the issuance of a Purchase Order in accordance with the University Requisition and PO Policy, the school or department is still required to provide the appropriate non-competitive documentation in support of the transaction per the terms of the Sponsored award and Uniform Guidance (CFR 200). To perform work for dollar values that are based on Purchase orders written for the same time period Manager Project... 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