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Texas 2021 Cancelled: March 19-21, 2021: Hyatt Regency Austin Austin, TX: Aselia Con 2021 Went Online-Only: March 19-21, 2021: DoubleTree by Hilton Hotel Dallas - DFW Airport North It is the responsibility of the Artist to find someone to look after their table should they need to leave for more than the allotted time. 3. the Winner switching the characters after winning one Game in a Match). Lolita style fashion, traditional eastern dress, and steampunk attire is allowed so long as it adheres to the above mentioned rules. We are changing the Cosplay Show to be ticketed in the MIDDLE ORCHESTRA SEATS ONLY as we are switching to first-come/first-serve seating for all other Cosplay Show sections in 2019. Sorry, but liability prohibit us from offering this. First to: 3 wins (Top 8) We will inform you immediately if you are rejected. Table cancellations received after July 25th, 2023 will not be refunded at any exceptions including medical, weather, or catastrophic reasons. Due to heavy disregard for tracing, poor modification, and lifting, pearler art, copyright cut-outs, and the splatter art style is barred within San Japan. Do I have to pre-register or purchase a badge in order to volunteer at San Japan? We are anticipating the same in 2019. If a player continues without stopping the game, the result of the game shall be declared null and void and a rematch shall be held. There is no waiting list for artists. San Japan reserves the right to change the number of tables for guests and complimentary tables given at the discretion of the convention. What kind of programming will be available at San Japan? If you sign up for theirfreemembership rewards program then the internet access will be free in the hotel room. We havean extensive On-Site Registration FAQwhich answers the most common questions broken down by day with everything you need to know and do to pick up your badge/pass at San Japan. When will the discount codes be distributed? Multiple inquiries will not speed up your refund request. Indemnification: The artist indemnifies and agrees to hold San Japan and any members, officers, directors, staff, and/or employees thereof blameless for any and all damages caused by the Artist or his/her property, agents, representatives, employees, or consultants. Anything left behind will be thrown out or become the property of San Japan. $44.00* Tier 3-Day Pre-Registration from October 21st, 2018 through November 12th, 2018, $51.50* Tier 3-Day Pre-Registration from November 13th, 2018 through January 1st, 2019, $56.50* Tier 3-Day Pre-Registration from January 2nd, 2019 through March 14th, 2019, $61.50* Tier 3-Day Pre-Registration from March 15th, 2019 through May 14th, 2019, $66.50* Tier 3-Day Pre-Registration from May 15th, 2019 through July 8th, 2019. What about last minute fill in? Smashville Town and City, Small Battlefield When does it close for the convention? No, you are not required to reserve or stay at the Hotel. Am I required to reserve and/or stay at the Hotel in order to attend San Japan? Displays may not extend beyond the allotted table space of 6 feet even if a neighboring table is vacant or there is an opening to allow artists to enter and exit. Do I need to dress up in a costume in order to attend San Japan? It was decided to loosen some of our rules to see if we can find more willing volunteers to continue to help make San Japan a great convention. I need to reserve more than one room, what do I do? There will not be any exceptions given for any artists for any reason to use the I37 service road loading dock. Artists will not be allowed to purchase a table within Artist Alley and a vendor booth within the Dealers Room. For anyone under 13 you must purchase a child badge in person. The maid cafe applications are opened at intervals times and selected from applicants. Volunteers act as liaisons of the San Japan Artist Alley and will enforce this Artist Alley contract. However,State IDs are very easy to obtain for all ages. We will no longer allow minors under 18 to check into Artist Alley for their assigned table. The player participating in this will be subject to forfeiting the current game to the discretion of the TO. If I buy a convention badge, does it cost extra to enter the Cosplay Show, go to a certain event or go to the concert? $11-$25/day for garage parking (24-hour parking). Notice of Contract Violation(s) and Disciplinary Measures:If an Artist is found to be in violation of the San Japan Artist Alley contract they will be issued a written warning instructing them to correct the violation depending on the offense. After 9pm, the mall will be closed. Panelists who receive a comp or discounted badge will pick up their badge at registration like a standard attendee. Forgetting to mention a projector or a certain kind of adapter will likely cause your panel to start late as our techs go off your original submission form when setting up. Northern Cave. Even if you are paying by cash you must put a credit/debit card on file as a hold will be put on your card account.These policies for a required hold are set by the national corporate offices. Playing the Match: Once sides and characters have been chosen, the players should begin the first Game in the Match. An Artist may only purchase one full increment 6 table. We take place at the Henry B. Gonzalez Convention Center and San Antonio Grand Hyatt in downtown San Antonio on Labor Day Weekend. We must get the original confirmation e-mail with a notice of canceling the table. Fan art must not be an exact replication drawing, sculpture, plushie, etc. Stickers, buttons, engraved items and any other tangible item sold with infringing company logos, trademarked symbols, signature pose or character recreation without evident artist deviation, and copyright icons will not be tolerated in the Artist Alley. The Tournament reserves the right to revoke/adjust this exception at any time in its sole discretion. There are 3 elevators for hotel rooms located on the 20th to 24th floor. COVID-19, Masking & Vaccine: By signing up to San Japan you agreed to all posted notices on the San Japan website pertaining COVID-19 policy. Anyone disqualified in this manner forfeits all rights to any titles or prizes they might have otherwise earned for that tournament. San Japan is a fan-run organization providing an annual anime-focused convention. Do you love anime, manga and video games? Zip code: The deadline date is July 20th, 2019. MATCH HOST Itmustbe a government-issued ID for all 18+ events. The department head will be given notice on this. What are the wait times? My panel is more than 90 minutes, what do I do? host has the best internet connection available. When you arrive at San Japan, head over to Room 207B in the HENRY B. GONZALEZ Convention Center. - Jonathan, Artist The losing player, of the preceding match, will choose their character last, for the upcoming round, IN-GAME SETTING This applies to Gold Passes along with standard attendee badges. We want to ensure that our volunteers on the floor are friendly to our attendees. Players may agree to play on any legal stage at any point in the set. Tables and Rates:The Artist Alley will consist of an upward of 145 6 x 3 tables released to the general public. If you are looking for the dates for the next San Japan we will always take place on Labor Day Weekend forever. Please read over these carefully. I'm still not sure about picking up my badge. Artists will not be permitted to move the tables with another artist to create two artist tables to sell items. The government-issued ID must have a picture ID on it in some fashion. If the Texas ID number is listed as INACTIVE or INVALID then the Artist will have their application denied. Artists may not display their work on another artists table. We do not have a limit on the number of passes. The only restriction is that you cant sell food on the convention floor in the hotel or convention center. I keep seeing the phrase 'crash space'. First held in 1990 with just 380 people in attendance, [1] A-Kon is North America's longest running convention primarily focused on anime. We will have a field in which you should list your expected capacity so that youre scheduled in the right size room. I read/heard that Formal Masquerade Tickets and the Cosplay Show now require tickets. Artist Sales: Artists caught selling merchandise outside of Artist Alley will have their badges confiscated then ejected from San Japan without a refund. Artist with items blocking walkways will be asked to move the items Artists belongings may not cross into another Artists space. Game Timer: 90 seconds All badges must be purchased at the same time. Back drapes must be within the 6 assigned table and may not overlap with an additional artist table. Permissible customization includes without limitation repositioning buttons and inputs, as well as creation of custom controllers from scratch. Make a good pitch. The convention officially starts at 9 am on Friday, August 31st, 2018, Labor Day Weekend. We will redirect you to the front of the on-site pass purchase line. Parking is $11-$20 for open area parking in the immediate area. The area behind the table is approximately five feet. The discount will only apply to one car with additional cars being the normal $45++/day rate. I signed up and I haven't heard anything for a while, what's going on? To answer another frequent question which we are receiving: Child passes will beavailable on Thursday evening for credit card purchase only. Please Save Your E-mailIf you pay in person at Nine-Tails, you will receive a printout plus your confirmation by e-mail. First to 3 wins thru all all rounds of play The only limit we have is on Gold Passes and Premiere Passes which typically sell out within minutes once they are released to the public. Table cancellations after June 9th, 2022 will only be issued a 50% refund of the total purchase price. Can I buy it for anyone? San Japan reserves the right to change the hours of operation. The only time a panel or event will cost extra will be if we absolutely need to charge extra. However, any customization beyond the capabilities of a standard PS4 DUALSHOCK 4 is prohibited. Where is it located? Anime Convention Schedule AnimeCons.com; Conventions; Year: Now through end of 2023 2024 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 They do not accept outside general volunteer applications. Cosplaying while volunteering for San Japan is allowedas long as the costume does not interfere with your duties in helping San Japan and approved by the department head. Artists may only share a table with one additional artist. COSPLAYER APP. This rate is beforetiable in applying to the invoice. Keyboard is allowed to use when the tournament is held on the Steam platform. It is not required at all. Artists mustmake their own accommodations for internet and backup power source at their assigned table. The Artist Alley Check-In times will be open on Thursday, September 1st, 2022 at 6:00 PM Central. Write a thorough description. Non-approved raffles will not be allowed on-site. Cosplay Show Tickets for the MIDDLE ORCHESTRA will be acharity donation of $5for your valid San Japan Badge available at the CHARITY SECTION. What is this charge to my credit/debit card when I check-in?! Are convention badges available to purchase at the convention in-person or am I required to buy them online? A maximum of 3 extra Artist Alley badges will be sold to all groups at each table. Conquer your rivals in our Battlegrounds or Table Top Gaming! Artist Sales: Artists caught selling merchandise outside of Artist Alley will have their convention badges confiscated and then ejected from San Japan without a refund. Failure to correct a violation immediately, within the designated time limit, or a repeat of a previous violation, will result in having badge(s) confiscated and forfeiting the Artist table without a refund. FAN EXPO Dallas will feature anime and manga themed Cosplay Meet-Ups all weekend long. These conventions are a great way to meet new friends into anime, cosplay, food, music and Japanese culture. Do people who are not under the San Japan room block in Grand Hyatt have to wear wristbands? You will be turned away if you attempt to pick it up. Volunteers act as liaisons of the San Japan Artist Alley and will enforce this Artist Alley contract. First in line for most panels/events* including the concert(s). No. I volunteered for previous San Japan conventions, do I still have to register as a General Volunteer? This will let the staff member at the door know to let you in before the others. Any table split must provide a valid Texas Sales Tax ID. Once youve been judged then youre done for the pre-judging section. You are not required to purchase them on-line in order to attend San Japan. We ask for your patience until then. After July 20th, 2018 we are not taking any additional volunteers. The availability for 1-Day passes/badges and regular 3-Day passes/badges begins on July 11th, 2019. San Japan will not allow any artist to setup within the convention without showing the proper verification of a Texas Sales Tax ID in person as per state law. You will still have to participate in the Cosplay Show. 2/3 ROUNDS PER GAME Crash space allocated for non-local volunteers. It does not cost anything to run a panel at San Japan. Volunteers: A limitenteers will be onsite throughout the duration of the convention, providing water and assistance. We will accept pre-registrations if you have the San Japan Pre-Registration Confirmation E-mail displayed on your smartphones, tablet or other electronic device. A maximum of 3 extra Artist Alley badges will be sold to all groups at each table. My child is under 5 years old so I can obtain a free child pass. I'm having issues with registration. . Electricity and Wi-Fi services will not be offered at San Japan to Artists located in the Artist Alley section. Items: Off *There is a $3.50 Service Fee applied to each individual Gold Pass purchased. If there are other unforeseen problems, the tournament organizers reserve the right to make a decision. E-mailregistration@san-japan.org. Using the in-game Disconnect button works to an extent but does not unpair. Artists who arrive in beforen before this e will not be allowed to set up at their assigned table until they have been checked in. Artists will be responsible to check the buyer is at least 18 years old by checking for their legal government-issued ID. Where do I go to check-in as a volunteer? You do not have to print out your barcode confirmation out as we can accept them from a phone or tablet. Masks on a stick will be acceptable for those with glasses. You receive the following benefits as a general volunteer: We will no longer force general volunteers to pay an application fee we are removing the prior benefits of a vendor room voucher along with the $5 food gift card. Artists must correct the violation immediately to become compliant with the Artist Alley contract. However, due to cancellations and other occurrences, we may contact an approved panelist, later on, to add them to the schedule. San Japan nor the Convention Center will provide tablecloths. We are putting a larger focus on volunteers who have Customer Service experience and can handle the stress of being a volunteer. Artists who are caught selling by proxy for multiple artists (2 or more non-approved artists) who are not in attendance will be placed on a lifetime ban frompermittedif the artist was given permission to collaborate. Marriott: You will need to setup a seperate reservation for each room that you want to reserve. A limit may be put in place if a copyright holder deems if the sale of a print has become excessive. The Tournament will not limit cosmetic or functional controller customizations provided that fairness is maintained, with the determination regarding fairness to be made by The Tournament in its sole discretion. Stopping a Game in progress to erroneously report a rule violation automatically results in the forfeiture of the round by the player who stopped the game. We ask to please format your email with the following: Your Name: Note:If there is any issue with the hotel room, like a key card being needing to be reactivated, the person/people that listed on the room will be the only person which can make necessary changes at front desk or ask for a new room key. For 1 hours of approved panels, a 50% discount code will be issued. Valet Parking will notbe discounted. We had over 21,000 attendees for our 2022 event with non-stop programming for 3 days straight. San Japan is the Largest Anime & Gaming Convention in the South Texas Region. No, we do not. No. Do you sell 2-Day passes of any type (Friday/Saturday, Saturday/Sunday). Scoring Display: Off Players may not set Button Combo beyond what is possible within the controller setting screen of Street Fighter V: Champion Edition. I am a panelist but I dont have a badge, how do I get into the panel room? It will only be charged when you arrive at the convention hotel OR if you dont show up for your reservation (so be sure to cancel if necessary). Your E-mail Address: This includes the Gold Pass and Premiere Pass. All events will require a convention badge which will be checked at all events. My Hero Convention: Texas Smash 2023. There will be a refund fee after 60 days of purchase but there will not beanyrefund at all after July 8th, 2019. We will work with you to get your refund if before the registration cutoff or if there has been a double payment. We willnotaccept your family/friend Paypal confirmation. Artists may check in at 6:00 pm Thursday, August 31st, 2023. Our wait times in 2018 never exceeded 45 minutes at peak traffic times and was below ten minutes for a majority of the time. 9. The new Pass owner only needs to show the barcoded Confirmation email and mention that they need a blank Pass at the convention to claim their blank Pass. Be sure to state what device and browser you are using. Upon notification or spot of a rule violation volunteers will apply enforcement on behalf of the Artist Alley contract. Only a maximum of 4 chairs total will be allocated per artists table. 1-Day passes are availableafterpre-registration has closed. Four chairs will be provided for each table. We do not offer 1-Day pre-registration as it will only be (and always will be) 3-Day pre-registrations. Hey there Boys and girls and grown-ups too. The following rules will be used in the event of a breakdown. All activities for San Japan on the Grand Hyatt side will be on the 2nd, 3rd floor 4th floor. This applies to panels which include additional materials like workshops or the Maid Cafe. We couldnt even write out a better description. There is limited free internet in the Grand Hyatt lobby. Hyatt: Self-Parking is $23++ day if you are staying at the Grand Hyatt and the room is under your name. People who purchase the Gold Pass will get the following benefits: Attendees 12 and under will not be allowed to attend the VIP brunch. They will be available onApril 15th, 2019 at 8:00PM Central. The Artist Alley Check-In times will be open on Thursday, August 31st, 2023 at 6:00 PM Central. These codes will be issued byAugust 25th, 2019 which is7 Daysbefore the convention begins. Circumventing the notice by using a DBA then appearing at San Japan will result in a forfeit of payment and will be escorted off the premises by San Antonio Police. I have completed my hours by Saturday evening, is my volunteer badge still valid? Exceptions Fee: Any artist who asks for an exception after missing a posted deadline and giving multiple sufficient updates on cut-off dates who ask for an exception will be charged a $100 fee. Lever is the mechanical device that sends two status, input or no input, by tilting. Tenative Placement for Check-In is by the Hall 4B Entrance in the Convention Center right by Hall 4B Entrance. There is a 24 hour cafe and coffee shop within the Grand Hyatt There is Dennys less than 2 blocks from the hotel and a Whataburger that is 4 blocks away. If you miss your appointment time you may come to another time but you will have wait until the very end of the pre-judging session which will be two hours of waitingso dont be late or no-show when youre called up. Is there a minimum age you must be in order to volunteer for San Japan? For those whove already pre-registered, we do not offer any upgrade when purchasing a Gold Or Premiere Pass when they are released to the public. If you e-mail asking us to make an exception, the answer will be no. Created with SpaceCraft SpaceCraft The three-day convention is the first of its kind for the city and is the sister-show to Corpus . If you have a companion(s) helping out, that companion must also be with you in your panels for all 2 hours of panels/events. I will be unable to attend San Japan. Go to our Hotel Information page for info and hotel reservation links. We need to know exactly what you have planned and how you are going to do it. The change is due to our rapid growth. Pre-registration is the lowest rate youll spend for a convention pass at San Japan. 3rd Offense: Player will be disqualified from the event and the coach will be asked to leave the venue. People who purchase the Premiere Pass will get the following benefits: The Premiere Passdoesnotinclude access to the Sunday VIP Brunch or VIP Autograph Session. DOUBLE ELIMINATION What should I expect? However, if you wish to remain a general volunteer you may for up to 3 years. Controllers may re-enable and disrupt the menu screen and waste time. We do track Volunteers hours. If there is any dispute arising from an online tournament, players must submit a screenshot or share video footage to Blue Coast, the administrator of online tournaments (Administrator) for review. Tournament system: Double Elimination, 1. For the safety of all of our attendees, vendors, and staff we ask that if you are not feeling well or have had any form of illness in the preceding week to the convention that you consider staying home. It's also home to some great comic book shops, comic cons and anime conventions. The immediate area and regular 3-Day passes/badges begins on July 11th, which. It up a costume in order to attend San Japan reserves the right room. Player participating in this manner forfeits all anime convention texas to any titles or prizes they have... Confirmation e-mail with a notice of canceling the table in which you should your. At Nine-Tails, you are not taking any additional volunteers style fashion, traditional eastern dress, steampunk... 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